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- The following documents have to be sent to the ministry of Tourism & Civil Aviation Mountaineering Division, Singha Durbar, Kathmandu, Nepal.
a. Completed application
b. Endorsement of the National Alpine club(if there is no Alpine club, endorsement from the Government).
c. Short biography of all members of the expedition (with photograph, signature).
d. Map and or photograph of the mountain indicating climbing route.
e. Approach route map.
- Since climbing permission is granted on "first come first serve" basis, it is therefore to enlist the expedition's name for the particular mountain for the particular season of the year. The listing is made when the completed application form with all documents are received by the Ministry of Tourism. In case all documents mentioned above cannot be submitted at a time, booking is possible with only the completed application by the expedition leader.
- No fee is required to enlist the expeditions name, please, therefore do not pay any amount before you receive permission letter from the Ministry of Tourism.
- The leader of the expedition team is required to compulsorily pay the full amount of climbing permit fee (Royalty) within TWO MONTHS of the date of permission, in case of failure of the payment of royalty within two months such permission may be cancelled.
- Appointment of any government recognized trekking agency of Nepal is essential as a local liaison medium to work the expedition to work in Kathmandu (Nepal) as per Mountaineering Expedition regulation. Such appointment can be made prior to or after getting climbing permission from the Ministry of Tourism and Civil aviation.
- Import of foods and equipment - Invoices and airway bill of landing (four copies each) have to be submitted to the Ministry of Tourism and Civil aviation for import license and customs clearance for the import of expedition foods and equipment to Nepal. CIF Kathmandu value is to be clearly mentioned in the invoice.
- Communication Equipment - As walkie talkies, transceiver (wireless) sets can and other communication equipment are controlled articles in Nepal. Please declare these articles in the customs office (at entry point) that you wish to bring into Nepal for use during climbing period. Such equipment have to be collected from the customs office by receiving permission letter from the Ministry of Communication.
- For the clearance of the equipment, completed application form and invoice with catalogue or specification (four copies each) should be submitted to the Ministry of Tourism and Civil aviation which are latter to be sent to other concerned government offices.
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